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These steps may apply at every level of leadership involvement below the GHG lead. For an illustration of the organization of the agency effort and the various levels, click here.

We use the term GHG Lead to identify the person within any level of the organization who has delegated responsibility to organize, execute and oversee production of the GHG inventory. There may be a GHG Lead at the level of the Department who works directly under the SSO. Within each bureau (or other high-level organization within the Department) there may be a GHG Lead who is responsible for the GHG inventory of that bureau. Below the bureau level there may be other GHG leads who report to the bureau GHG lead, and so forth.

  1. Review final Guidance and Technical Support Document 
  2. Establish organizational boundaries
  3. Identify key agency participants and staffing needs (subordinate GHG leads and data collectors)
  4. Identify data sources and POCs for these data
  5. Ensure POC's for data collection are assigned to task
  6. Identify any special challenges with data collection and take action to address
  7. Review draft FEMP GHG Reporting Workbooks
  8. Review and understand final FEMP GHG reporting workbook and online reporting tool
  9. Identify tools agency will use (e.g. EPA Portfolio Manager, etc.)
  10. Integrate EMS and SSPP or site-specific plans into IMP
  11. Prepare Draft IMP
  12. Finalize IMP for your level in the Department (after final guidance and TSD issued by CEQ and considering agency SSPP or HQ directives)
  13. Distribute and brief approved IMP to key agency participants
  14. Develop protocols for data collection (e.g. sources, contacts, frequency, security, quality, storage, updates, review, responsible parties)
  15. Release all data calls and data collection tools
  16. Work with agency leads to determine training needs (e.g. tools, IMP, target population, etc.)
  17. Determine which training should be centralized and which the sub-agencies should provide
  18. Access FEMP training opportunities
  19. Obtain approval to administer training (unions, management, legal, HR, vendors, etc.)
  20. Develop centralized training (as needed)
  21. Provide centralized training (as needed)
  22. Monitor progress
  23. Update IMP as needed
  24. Provide continuing support
  25. Compile data as received
  26. Define pre-submission quality checks to be performed
  27. Perform pre-submission quality checks of data
  28. Correct data as needed and possible
  29. Submit compiled, checked and corrected data to SSO (or supervisor)

 

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