Once an agency has completed an Inventory Management Plan, it should develop a comprehensive list of sources within the agency (or appropriate organizational level) that must provide data from which the inventory will be built. GHG emissions derive from multiple sources within an agency and typically not all of those sources are included in existing data collection systems. Nearly complete data may be available for fossil fuel energy use, which is probably the largest source of GHG emissions within the agency, through the agency's annual FEMP energy report. At the other end of the spectrum, agencies may have little information available about fugitive emissions of high global warming potential gases like PFCs, HFCs, and SF6.
This Data Call Template is designed to use the default methodologies of the EO13514 Section 9 Guidance and Technical Support Document. If agencies elect to use any of the alternative methodologies as outlined in the Technical Support Document the IMP Template and the associated data call template should be modified accordingly.
The data call compliments the IMP and may flow directly from it. The data call template we provide here identifies all of the data items that will be needed for the inventory default methodologies with a space to list the data sources. It is important to document the methodology or tool being used to calculate emissions when data is being collected for new elements or where an advanced methodology is being used. We also recommend that you identify someone who will be responsible for data review in each case. We've indicated by red text the items you must customize for your agency.
Once your agency has completed its data call template, we recommend you distribute and brief it (and the IMP) to each person who has a role in agency GHG data collection. This helps to assure each person is adequately informed of their roles and responsibilities and explains the process within the agency context.
Agencies may create a data call template at the headquarters level and each bureau may create a data call form for their own actions. Similarly, for large bureaus, lower level organizations within the bureau may require their own data call form. Each should be linked and cross-referenced to ensure consistency and clear lines of responsibility and reporting.
We provide an example from the Department of Commerce of the use of this template for an entire Department. Note that the Department of Commerce has modified the template to suit their particular GHG emissions profile and reporting process so some GHG emissions sources are not included in their data call. For example, DOC HQ will collect the mobile fuel data using the FAST tool and therefore DOC does not include that element in their data call to their Bureaus. Similarly, DOC will use the FedCenter commuter survey tool to collect the information for employee commute at the Department level. Again, for this reason, they did not include that element in their data call. Certain GHG emissions sources do not occur in DOC and are not included in their call.