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Annual GHG and Sustainability Data Report for FY 2015 Reporting

The Federal Energy Management Program's (FEMP) Annual GHG and Sustainability Data Report, Version 6.1, is to be used by top-tier Federal departments and agencies for comprehensive reporting of fiscal year (FY) 2015 energy, costs, square footage, and associated operational data. Version 6.1 incorporates only minor corrections to instructions on tab 4.1 and text changes on tab 4.2 from version 6.0.


The Data Report is a Microsoft Excel workbook collecting agency-aggregated data necessary for calculating Scope 1, 2, and 3 greenhouse gas (GHG) emissions in the commonly used, native units of energy consumption and fugitive emissions, as well as activity data for estimating Scope 3 indirect emissions. It provides users with the summation of their calculated emissions, as well as the performance results for other energy/sustainability goals.


In addition to providing reporting capability for Executive Order (E.O.) 13514 GHG goals, the Data Report collects required data elements for measuring agency progress toward:

  • Facility energy intensity reduction goals (24% in 2013, 30% in 2015 versus 2003) under 42 U.S.C. 8253(a)
  • Renewable electricity use requirement (7.5% in 2013) under 42 U.S.C. 15852
  • Water intensity reduction (12% in 2013, 26% in 2020 versus 2007) and reporting for non-potable industrial, landscaping, and agricultural use under E.O. 13514
  • Facility metering requirements under 42 U.S.C. 8253(e)
  • Compliance with Federal energy-efficiency standards for new construction under 10 CFR Parts 433, 434, and 435, 72 FR 72565
  • Energy-efficiency and renewable energy investment information for FY 2013.

Note: Changes to the FEMP 2015 Annual GHG and Sustainability Data Report are minimal compared to last year's workbook since we are still using the Ninth Edition of EPA's eGRID baseload and non-baseload factors (http://epa.gov/cleanenergy/energy-resources/egrid/index.html) and the same fuel emission factors and high heating values (Btu conversions) and Global Warming Potentials (GWP) for methane, nitrous oxides and refrigerant components from http://epa.gov/climateleadership/inventory/ghg-emissions.html. Reporting and accounting changes stemming from Executive Order 13693 will be implemented in the FY 2016 annual reporting workbook.

The Data Report also accepts outputs from the Federal Automotive Statistical Tool (FAST) to calculate the GHG emissions from Federal covered fleet fuel use.

Changes and new features in version 6.0/6.1 from the FY 2014 reporting workbook include:

  • Agency baselines for energy intensity, GHG's and water goals will now populate once agency is selected in the Workbook Overview tab.
    • Notify FEMP if your baseline data does not match the prepopulated data from your agency's workbook of record.
  • 2.1 RE Instructions includes:
    • New flow-chart for categorizing renewable energy projects/sources.
    • Information on renewable energy technologies and fuels included in pick lists.
    • Revised explanations for renewable energy project/source categories.
    • Revisions to bring instructions up to date with EO 13693 in preparation for FY16.
  • Tab 2.2 Renewable Energy
    • EPAct bonus is no longer restricted to projects placed in service after 1/1/1999.
    • Column A.11 Placed in Service Date now requires a date between 1982 and 2025 – Before and After 1/1/1999 removed. Needed for 10-year age limit on projects supplying green energy and RECs.
    • "Peat" removed from picklist for renewable energy sources/technologies.
    • Columns AD and AR inserted last year to deal with 10-year limit on age of projects supplying RECs and Green Energy will remain dormant until FY16, modified to match last EO 13693 instructions.
  • Tab 3.6 Scope 1 Fugitive Gases
    • Nitrogen Trifluoride (NF3) has been added as one of the default selections.
  • Tab 4.2 New Building Design
    • New ANSI/ASHRAE/IESNA standard 90.1 –2010 for buildings started on or after Sept 9, 2013.
    • The "30% below standard" question now limits answers to Yes, No, or blank.
  • 4.6 GHG Summary – Renewable energy use now limited to the lesser of adjustments for REC purchases or emissions from purchased electricity.
  • Tab 4.7 Scope 3 RE Percentage has updated formulas to deal with agencies with large amounts of Scope 3 adjustments.
  • G. Custom RE Summary – updated and standardized to provide simple graphic and tables on renewable energy by type of purchase, bonus, and technology for electric and non-electric technologies, renewable energy share of Clean Energy Targets.

Voluntary Reporting

Available is the Full Service Leased Space Data Report, for voluntary reporting of Scope 3 emissions from fully serviced leased space where the agency does not purchase energy directly.


Report Revisions

As a reminder, any revisions to FY 2008 through FY 2014 data must be submitted in the appropriate prior-year Data Report. This is because prior years used the Sixth and Seventh Editions of eGRID factors for electricity emissions embedded in those workbooks. FY 2012 and FY 2013 data reports used the eGRID Eighth Edition factors. FY 2014 data report used the eGRID Ninth Edition factors and updated heat values and GWPs. If you plan to revise prior year data, be sure to request from me the Data Reports of record for your agency.

Informational webinars will be held under the auspices of the interagency Federal Facilities Goals/Reporting Working Group in September and October. Appointments for these webinars will be sent separately.

Instructions for submittal of the Annual Data Report and associated material for FY 2015 in January 2016 will be also be forthcoming.

The point of contact for comments and questions is:

Mr. Chris Tremper
Federal Energy Management Program, EE-2L
U.S. Department of Energy
1000 Independence Ave., SW
Washington, DC 20585-0121
(202) 586-7632